PLANNING A DENTAL MISSION

1. Gather a cohesive, adaptable team
- Team leader is a certified dentist
- 8 - 12 members (optimum)

2. Research a location of need
- Through a Rotary club, religious organization, dental association, etc.
- Make personal contact with responsible persons in the destination
- Fact check thoroughly

3. Plan logistics for your team & equipment
- Safe transportation of members & equipment
- Safe storage of equipment
- Suitable accommodations
- Dental clinic location

4. Understand the culture

- Ensure all team members respect local culture & laws
- Research food, climate, and customs
- Vaccinations & medications recommended
- Appropriate dress / jewellery
- Acceptable physical contact
- Personal health & safety
- Vaccinations required
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5. Contact PDMP

- Give travel dates & team name
- Check equipment availability
- Provide a detailed itinerary
- Provide $5000 deposit payment
- Give credit card imprint for equipment return
- Fill out the PDMP Application Form
- Have each traveler on the Mission Trip fill out the PDMP Release Form
- E-mail or call the PDMP Contacts
- Forward each of the forms to PDMP
**** The Team Leader (Dentist ) will have to sign out the equipment
and supplies and provide a visa # for a $ 5000.00 deposit guarantee .
$4500.00 will be returned when equipment is returned in good condition
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6. UBC Faculty of Dentistry

- Provide tax receipts for donations of $100 or more
- Website www.Dentistry.UBC.ca/Patterson
- Your team mission trip will be added to the website for donations
- 5% will be transferred to Dentistry bursary in the name of Carlos Carillo
- All trip expenses plus 5% can be donated to UBC Dentistry and a tax receipt given
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7. Release of funds

- PDMP will coordinate with UBC Dentistry to have funds released to Scotiabank account
- PDMP will arrange with mission team leader to transfer money to your mission account
- Upon receipt of proof of travel & itinerary
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8. Visit Patterson Dental

- Schedule a tutorial prior to departure
- Verify contents of boxes against content list
- Set up of portable equipment
- Take custody of equipment
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9. Procedures for return of equipment

- Schedule with Patterson a suitable time for return & signing in of equipment
- Pay restocking / maintenance fee of $500
- Damaged / missing equipment over the $5000 deposit to be put onto a valid credit card

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